Once you commit yourself to work on a task for an hour or so, you should stay seated until the time is up. Resist the urge to interrupt yourself, even to get a coffee. Self-discipline is the key to personal productivity.
EASY ACCESS MORE IMPORTANT
We have been trained to focus on neatness at the expense of accessibility. Make sure your materials are accessible first, then consider neatness as a secondary factor.
Unless both parties can type faster that they speak, it’s usually more time effective to schedule a phone call or a meeting rather than carry on lengthy discussions by e-mail.
TAKE A TECHNOLOGY BREAK
What would happen if you didn’t use your computer, fax machine, cell phone, e-mail or electronic gadgets for a full day? Well, the recent power failure indicated we would take time to actually speak to one another, be helpful, exhibit creativity & make the most of a bad situation. If the blackout had been planned, would it have relieved stress as well? It makes you think that a periodic break from technology might not be a bad idea.
IDENTIFY YOUR PRIORITIES
If money were no object, 43% of the respondents would travel & 29% would spend time with family & friends. It usually doesn’t take much money to spend time with family & friends. Have you identified what’s important to you? & if so, are those priorities reflected in your planner?
BEING KIND COULD BE A TIME SAVER
Studies have shown that helpful people live 2 ½ times longer than ungiving people. That figure seems extreme, but even a small extension of lifespan is a significant gift of time.
TIME FOR EXERCISE
If you don’t have time for that daily walk, suggests the following: Drive your car to the far end of the office parking lot & walk, use the stairs instead of the elevator, & bring your lunch to work & use the extra time to take a walk.
WHEN VACATIONING, TAKE YOUR MIND ALONG
When you take a vacation, leave your office work behind. It makes no sense to get away from it all & then take it all with you.
QUIET HOURS ARE MORE PRODUCTIVE
If your office is as busy as a bus terminal, you may try being unavailable at a specific time period each day. This may involve closing your door between 11 AM & noon or disappearing into a vacant boardroom. Make sure your staff is aware of your routine.
Procedures be drawn up for meetings. For example, the maximum length of time, limits on the number of participants & blackout times when no meetings are to be called.
LACK OF TRAINING WASTES TIME
If you find you are searching the office for the one person who is able to clear a paper jam or change the voice mail message or repair the fax machine, it’s time to start training. There should be more than one person who is able to perform the various tasks around an office.
NO LONGER LAZY DAYS OF SUMMER
Don’t ease up on your stress-relieving activities during the summer months. Everyone’s more prone to stress during the summer than at other times of the year.